You can use the Safety Advisory Group to notify the council if you are planning an outdoor event.


Please note, outdoor events are prohibited during England’s ongoing national lockdown.

In anticipation of the relaxation of restrictions, you can now submit documentation to the Safety Advisory Group.

You must undertake a full risk assessment of your event by considering each of the hazards and implementing control measures to reduce their risk. This must include consideration of hazards relating to coronavirus. A template is included in the ‘Downloads’ section.

The government has published guidance for those working in the visitor economy, including the current regulations and restrictions.

The Health and Safety Executive has published advice on risk assessing during the coronavirus pandemic including what to include in your COVID-19 risk assessment.

If you’re planning a public event for over 30 people on council land, including parks or green space, please complete the Event Organisers Questionnaire. For events with over 100 attendees, you must also complete the Event Management Template.

All events require a risk assessment. This must include coronavirus related hazards. A template is included in the ‘Downloads’ section.

Submit the documents to

This allows the council, which is part of the Safety Advisory Group (SAG), to help communities organise public events safely.

Do I have to give notice?

It isn't a legal requirement. However, if you don't notify SAG, we will not support your event and this may invalidate your public liability insurance.

How much notice is required?

For the council to offer support, you need to give at least 3 months’ notice. For events attracting over 1000 people, 6 months’ notice is required.

Templates and advice for event organisers

Please see the Downloads section on this page for useful advice and templates that may assist you with the organisation of your event.


There are no fees for submitting an event questionnaire to the Safety Advisory Group, nor for the advice and recommendations provided. However, if your event is in a a park or green space owned by the Council, you will be contacted after submitting the Event Organisers Questionnaire to pay a fee, if permission is granted.