This page provides guidance for organisations setting out which venues and events must use the NHS COVID Pass, or equivalent proof of vaccination or testing, as a condition of entry, and how to operate the scheme.

Venues and events where the NHS COVID Pass, or alternative proofs of COVID-19 status, must be used as a condition of entry are:

  • nightclubs, dancehalls and discotheques
  • other late night dance venues, where all of the following apply:
    • the venue is open between 1am and 5am
    • it serves alcohol after 1am
    • it has a dancefloor (or space for dancing)
    • it provides music, whether live or recorded, for dancing
  • indoor events with 500 or more attendees, where those attendees are likely to stand or move around for all or part of the event, such as music venues with standing audiences or large receptions
  • outdoor events with 4,000 or more attendees, where those attendees are likely to stand or move around for all or part of the event, such as outdoor festivals
  • events with 10,000 or more attendees, whether indoor or outdoor, such as large sports and music events

For more guidance please visit:

Spot checks

If you are planning an event, spot checks may be used in limited circumstances as listed below, if it’s not reasonably possible to check proof of COVID -19 status for all attendees at these events.
 
Events applicable are any of the following:

  • An indoor event with 500 or more attendees expected to stand or move around; or
  • An outdoor event with 4,000 or more attendees expected to stand or move around; or
  • Any event with more than 10, 000 attendees 

And if,

  • the majority of attendees are expected to arrive for a fixed start time, where entrants are likely all to arrive in a short space of time,
  • it is not possible to set up checkpoints away from entry points, and carrying out a check on every person would lead to crowds gathering outside the venue or event; and
  • that crowd would either present a risk to the safety of the persons in the crowd, or to any other person, or provide a potential target for a terrorist action.

In these circumstances, if it is not practical to check 100% of attendees, you must carry out an assessment of the risk and determine the % of checks that can be safely carried out, including taking into account any guidance issued by the government that is relevant to the event or venue. The responsible person must submit this written assessment of risk to the local authority, commercial regulation service, at least 10 working days in advance of the event. One submission per event is applicable for review.
 
The Commercial Regulation Team will respond as soon as possible, but by no less than 5 working days before the date on which you wish to admit people to the event or venue. For events that are due to take place or admittance into a venue before the 29th December 2021, the written description of the assessment must be made as soon as possible before the event.
 
Please fill out the below application form and submit the relevant documents for review

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